Habitats by Kat Privacy Policy
Privacy Policy
Habitats by Kat
Effective Date: February 9, 2026
Last Updated: November 4, 2026
1. Introduction
Habitats by Kat ("we," "us," "our," or "Company") operates the website https://www.habitatsbykat.co/ and associated community platforms (collectively, the "Services"). This Privacy Policy explains how we collect, use, disclose, and protect information about you when you access or use our Services, engage with our community, or otherwise interact with us.
Habitats by Kat provides agency infrastructure and a community platform that enables members to operate as independent travel advisors. Our members generally act as independent contractors and, when they book travel for themselves or their clients, they (not Habitats by Kat) perform and manage the booking services and customer relationship. We may support these activities by providing access to tools, training, supplier relationships, and administrative/commission processing.
We reserve the right to change, modify, or update this Privacy Policy at any time. When we make changes, we will update the "Last Updated" date at the top of this page and, where appropriate, provide additional notice as described in Section 12. Your continued membership or use of the Community after any changes are posted constitutes your acceptance of the revised Privacy Policy.
By using our Services, you agree to the collection, use, and disclosure of your information as described in this Privacy Policy. If you do not agree with this Privacy Policy, please do not use our Services.
2. Information We Collect
This section describes the categories of personal information we collect from you and how we collect it, including information you provide, information collected automatically, and information received from third parties.
2.1 Information You Provide to Us
We collect information you provide directly to us, including but not limited to:
● Registration and Profile Information: Identifiers such as your name, email address, phone number, and any professional details you add to your member profile (including biographical information, profile photos, social media handles, website URLs, professional credentials, and other information you choose to provide).
● Travel-Specific Information: To facilitate travel bookings, we may collect information such as passport details, dates of birth, frequent flyer or loyalty program numbers, emergency contact information, and dietary or accessibility requirements.
● Member Business and Payment Information: Information we collect to administer your membership and facilitate commission payments, such as your business name, tax classification, SSN and/or EIN (as applicable), tax forms, billing address, and banking details (e.g., routing/account number) or other payment disbursement details. We use sensitive information such as SSNs, EINs, passport details, and banking details only for tax reporting, commission payouts, booking, and compliance purposes, and we do not use it for marketing.
● Transaction and Commission Information: Booking details, travel itineraries, client information, commission records, payment history, and related financial records.
● Communications: Information contained in communications with us, including customer service inquiries, emails, chat messages, form submissions, social media interactions, forum posts, comments, and other user-generated content submitted through our community platform.
● Messages Between Members: We and our third-party partners may receive the content of messages sent through our community platform to help operate the platform and promote a safe environment.
● Payment Information: Payment card and related payment information is collected and processed by our third-party payment processors (e.g., Stripe). We do not store your full credit card number on our servers.
● Application and Onboarding Information: Information provided during the membership application process, including background information, business goals, experience level, and references.
2.2 Information We Collect Automatically
When you access or use our Services, we automatically collect certain information, including:
● Usage and Device Data: Information about how you interact with our Services (such as pages viewed, links clicked, time spent on pages, access times, dates, features used, search queries, and other actions), and device/network data (such as IP address, browser type and version, operating system, device identifiers, mobile network information, and device settings).
● Location Information: General geographic location based on IP address or more precise location if you grant permission through your device settings.
● Cookies and Similar Technologies: We use cookies, web beacons, pixels, local storage, and similar tracking technologies to collect information about your browsing activities. These technologies may also be used for affiliate marketing attribution to help ensure commissions are correctly attributed to members. See our Cookie Policy section below for more details.
2.3 Information from Third Parties
We may collect information about you from third parties, including:
● Travel Suppliers and Vendors: Booking confirmations, commission reports, customer feedback, and transaction details from airlines, hotels, tour operators, and other travel service providers.
● Payment Processors: Transaction verification, payment status, and fraud detection information from payment processing partners.
● Social Media Platforms: Public profile information, contact information, and content you share when you connect your social media accounts or interact with our social media presence.
● Business Partners: Referral information, lead data, and professional background information from affiliates, marketing partners, and business development sources.
● Data Enrichment Services: We may supplement the information we collect with additional information from third-party data providers to better understand our members and improve our Services.
3. How We Use Your Information
We use the information we collect for various business purposes, including:
● Providing and improving our travel agency and community services
● Facilitating travel bookings with third-party suppliers
● Processing commission payments and maintaining financial records
● Sending technical updates, security alerts, and administrative messages
● Marketing products, services, and events (you can opt out of marketing communications anytime)
● Monitoring trends and preventing fraudulent activity
● Attributing affiliate sales and tracking for our digital content creators
3.1 Providing and Managing Our Services
● Creating and managing your membership account
● Processing travel bookings and transactions
● Calculating, tracking, and disbursing commission payments
● Providing customer support and responding to inquiries
● Managing our community platform and facilitating member interactions
● Administering training programs, certifications, and educational resources
● Coordinating group travel experiences and events
3.2 Business Operations and Improvement
● Analyzing usage patterns and member behavior to improve our Services
● Conducting research, analytics, and data analysis to enhance user experience
● Developing new features, products, and services
● Testing, troubleshooting, and optimizing platform performance
● Monitoring and ensuring the security and integrity of our Services
3.3 Communications and Marketing
● Sending transactional emails and notifications related to your account and bookings
● Providing updates about our Services, community activities, and industry news
● Sending promotional materials, newsletters, and marketing communications about our offerings and partner products
● Conducting surveys, polls, and requesting feedback
● Personalizing content and recommendations based on your preferences and activity
3.4 Legal and Compliance
● Complying with legal obligations, including tax reporting, seller of travel regulations, and government requests
● Enforcing our Terms of Service, policies, and agreements
● Detecting, preventing, and addressing fraud, security issues, and illegal activities
● Protecting the rights, property, and safety of Habitats by Kat, our members, and the public
● Resolving disputes and investigating complaints
● Responding to payment disputes and chargebacks, including sharing account information, login and activity records, Terms of Service acceptance records, and communications with payment processors and card issuers
3.5 Other Business Purposes
● Processing and fulfilling transactions with your consent
● Aggregating and anonymizing data for business intelligence and reporting
● Facilitating corporate transactions such as mergers, acquisitions, or asset sales
● Any other purpose with your consent or as permitted by law
4. How We Share Your Information
We may share your information with third parties in the following circumstances:
4.1 Service Providers and Business Partners
We share information with vendors, consultants, and service providers who perform services on our behalf, including:
● Travel suppliers and travel industry partners (airlines, hotels, cruise lines, tour operators, car rental companies, consolidators, and other suppliers), including sharing member information as needed to (i) complete or support bookings initiated/managed by members, and (ii) register, onboard, or provision members as authorized travel advisors in supplier systems (for example, creating or linking advisor profiles/accounts and enabling access credentials). Information shared for these purposes may include member identifiers and professional details and, where required by a supplier, certain business information.
● Payment processors and financial institutions
● Technology and hosting providers
● Customer relationship management (CRM) platforms
● Email and communication service providers
● Marketing and advertising partners
● Analytics and data enrichment services
● Legal, accounting, and professional advisors
4.2 Business Transfers
In the event of a merger, acquisition, reorganization, bankruptcy, or sale of assets, your information may be transferred to the acquiring or successor entity as part of the transaction.
4.3 Legal Requirements and Protection
We may disclose your information when required by law or when we believe disclosure is necessary to:
● Comply with legal process, court orders, subpoenas, or government requests
● Enforce our Terms of Service and other agreements
● Investigate potential violations of law or our policies
● Protect the rights, property, and safety of Habitats by Kat, our members, or others
● Detect, prevent, or address fraud, security, or technical issues
4.4 With Your Consent
We may share your information with third parties when you provide explicit consent or direction to do so.
4.5 Aggregated and De-Identified Information
We may share aggregated, anonymized, or de-identified information that cannot reasonably be used to identify you for any business purpose, including marketing, research, and analytics.
4.6 Community and Public Information
Information you post in public areas of our community platform (such as forums, comments, and member directories) may be viewable by other members and, in some cases, the general public. Please exercise caution when sharing personal information in these areas.
4.7 Commission and Booking Data from Travel Partners
We receive booking, sales, and commission-related data from travel suppliers and other travel industry partners (such as confirmations, commission reports, adjustments, payment status, and related transaction details). We use this information to track, calculate, reconcile, and facilitate commission payments to members; maintain financial records; address disputes or inquiries; and for fraud prevention and compliance purposes.
5. Cookies and Tracking Technologies
We and our third-party partners use cookies, web beacons, pixels, and similar tracking technologies to collect information about your use of our Services. These technologies help us:
● Remember your preferences and settings
● Authenticate your account and maintain your session
● Analyze usage patterns and improve our Services
● Deliver targeted advertising and measure campaign effectiveness
● Provide social media features and integrations
● Track affiliate marketing attribution to help ensure commissions are correctly attributed to members
You can manage your cookie preferences through your browser settings. However, disabling cookies may limit your ability to use certain features of our Services. For more information about the specific cookies we use and your choices, please refer to your browser's help documentation.
6. Data Retention
We retain your information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Factors we consider when determining retention periods include:
● The nature and sensitivity of the information
● Legal, regulatory, tax, and accounting requirements
● Our legitimate business interests, including fraud prevention and security
● Your relationship with us and whether you maintain an active account
● Any ongoing disputes or legal proceedings
When we no longer need your information, we will securely delete or anonymize it in accordance with our data retention policies and applicable law.
7. Your Rights and Choices
Depending on your location and applicable law, you may have certain rights regarding your personal information:
7.1 Access and Portability
You may request access to the personal information we hold about you and, in some cases, receive a copy in a portable format.
7.2 Correction and Update
You can update your account information at any time by logging into your account or contacting us.
7.3 Deletion
You may request deletion of your personal information, subject to certain exceptions where we are required or permitted to retain information by law.
7.4 Opt-Out of Marketing
You can opt out of receiving promotional emails by following the unsubscribe instructions in those emails or adjusting your communication preferences in your account settings. Please note that even if you opt out of marketing communications, we may still send you transactional and administrative messages.
7.5 Do Not Track
Some browsers include a "Do Not Track" (DNT) feature. Our Services do not currently respond to DNT signals.
7.6 California Residents
If you are a California resident, you may have additional rights under the California Consumer Privacy Act (CCPA). For more information, please see our California Privacy Notice below.
To exercise any of these rights, please contact us using the information provided in the Contact Us section below. We will respond to your request in accordance with applicable law.
8. Security
We implement reasonable administrative, technical, and physical safeguards designed to protect your information from unauthorized access, disclosure, alteration, and destruction. However, no security measure is perfect, and we cannot guarantee absolute security. You are responsible for maintaining the confidentiality of your account credentials and notifying us immediately of any unauthorized access to your account.
9. International Data Transfers
Your information may be transferred to, stored, and processed in countries other than your country of residence, including the United States, where data protection laws may differ from those in your jurisdiction. By using our Services, you consent to the transfer of your information to these jurisdictions. We will take appropriate measures to ensure your information receives adequate protection in accordance with this Privacy Policy and applicable law.
10. Children's Privacy
Our Services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected information from a child under 18, we will take steps to delete such information promptly. If you believe we have collected information from a child, please contact us immediately.
11. Third-Party Links and Services
Our Services may contain links to third-party websites, applications, and services (including third-party travel booking engines, partner brands, or supplier sites) that are not operated by us. This Privacy Policy does not apply to those third-party services. We are not responsible for the privacy practices or content of third parties, and we encourage you to review their privacy policies before providing any information to them. Clicking third-party links is at your own risk.
12. Changes to This Privacy Policy
We reserve the right to modify this Privacy Policy at any time, in our sole discretion. When we make changes, we will update the "Last Updated" date at the top of this Privacy Policy and, where appropriate, provide additional notice (such as via email or a prominent notice on our Services). Your continued use of our Services after changes become effective constitutes your acceptance of the revised Privacy Policy. We encourage you to review this Privacy Policy periodically to stay informed about how we collect, use, and protect your information.
13. California Privacy Notice
If you are a California resident, the California Consumer Privacy Act (CCPA) provides you with specific rights regarding your personal information:
13.1 Right to Know
You have the right to request that we disclose:
● The categories of personal information we collected about you
● The categories of sources from which we collected your personal information
● The business or commercial purpose for collecting or selling your personal information
● The categories of third parties with whom we share your personal information
● The specific pieces of personal information we collected about you
13.2 Right to Delete
You have the right to request deletion of your personal information, subject to certain exceptions.
13.3 Right to Opt-Out of Sales
We do not sell personal information for money. However, we may share information with third-party advertising partners, which may be considered a "sale" or "sharing" under California law. You have the right to opt out of this sharing at any time by emailing kat@habitatsbykat.co with the subject line "Do Not Sell or Share My Personal Information."
13.4 Right to Non-Discrimination
You have the right not to receive discriminatory treatment for exercising your CCPA rights.
13.5 Authorized Agents
You may designate an authorized agent to make requests on your behalf. We may require verification of your identity and the agent's authority.
To exercise your California privacy rights, please contact us using the information below. We will verify your identity before processing your request and respond within the timeframes required by law.
14. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us at:
Habitats by Kat
Email: kat@habitatsbykat.co
Address: 1 Jarombek Drive, Towaco, NJ 07082
Website: https://www.habitatsbykat.co/
We will make reasonable efforts to respond to your inquiry in a timely manner.
By using our Services, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.